Grant Tracker
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to your ED or Board of Directors
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All-In-One
Grant Research & Management Platform
Try us free for 14 days. No credit card required.
Discover good-fit funders faster
Collaborate under one roof
Stay on top of deadlines
Manage all aspects of your grants
Advanced
Advanced end-to-end grant management
$899 / mo
Annually
Everything in Pro plus:
40 projects
Single sign-on
API access
10 users
PDF customization
Draft winning proposals faster with the Apply AI Grant Writing Assistant
30-day guarantee
Pro
Best Value
Streamlined end-to-end grant management
$499 / mo
Annually
Everything in Standard plus:
20 projects
Personalized onboarding & training
Seamless Salesforce, Raiser's Edge NXT, Virtuous, and calendar integrations to keep grant info in sync
Peer Prospecting (identify, track, and evaluate peers and their funders)
Customizable tracker with finance tracking (payments, budget spenddown)
User roles & permissions
30-day guarantee
Standard
Core prospecting & grant management
$299 / mo
Annually
Everything in Basic plus:
10 projects
390,000+ funders—even invite-only!
See giving trends and who's funded orgs similar to yours
Centralize your team's grant work with Calendar, Tasks, and Award views
30-day guarantee
Basic
For orgs getting started with grants
$179 / mo
Annually
Basic gives you:
5 projects
The most comprehensive database of active funding opportunities
Automatic deadline reminders
Get matched with relevant grants
Only available for budgets less than $500k
Try 14 days freeEnterprise
Specialized Solutions to Grow Your Impact
Enterprise solutions for hospitals and large nonprofits scaling impact from grants.
Built for organizations to:
Fundraise for numerous projects and program areas
Provide organization wide collaboration, SSO, & centralized account management
Deliver dedicated training, support & onboarding
Advanced (Consultant)
Advanced end-to-end grant management
$899 / mo
Annually
Everything in Pro plus:
40 projects
Single sign-on
API access
10 users
PDF customization
User roles & permissions
30-day guarantee
Pro (Consultant)
Best Value
Streamlined end-to-end grant management
$499 / mo
Annually
Everything in Standard plus:
20 projects
Personalized onboarding & training
Seamless Salesforce, Raiser's Edge NXT, Virtuous, and calendar integrations to keep grant info in sync
Customizable tracker with finance tracking (payments, budget spenddown)
30-day guarantee
Standard (Consultant)
Core prospecting & grant management
$299 / mo
Annually
Everything in Basic plus:
10 projects
390,000+ funders—even invite-only!
See giving trends and who's funded orgs similar to yours
Centralize your team's grant work with Calendar, Tasks, and Award views
30-day guarantee
Basic (Consultant)
For orgs getting started with grants
$179 / mo
Annually
Basic gives you:
5 projects
The most comprehensive database of active funding opportunities
Automatic deadline reminders
Get matched with relevant grants
Only available for budgets less than $500k
Try 14 days freeEnterprise
Specialized Solutions to Grow Your Impact
Enterprise solutions for hospitals and large nonprofits scaling impact from grants.
Built for organizations to:
Fundraise for numerous projects and program areas
Provide organization wide collaboration, SSO, & centralized account management
Deliver dedicated training, support & onboarding
University
For Grant Teams or Entire Institutions
Access the most comprehensive grant database for universities and get curated lists of opportunities for your programs and faculty—fast
Contact UsSmart grant & funder matching specifically for universities & faculty
Powerful and easy-to-use grant tracking to help your team keep deadlines, deliverables, and documents all in one place
Secure and easy access with SSO
Dedicated support & training for your entire team from experts with grant fundraising experience
CRM integrations & API access to easily integrate your workflows
Options for institution-wide access and collaboration for your entire university or even multiple campuses
Can't decide?
Start a free
Pro Plan 
trial
Get full access to all of Instrumentl to uncover more grants, competitive insights, and build your grant pipeline.
Try 14 days free
Compare features across all plans
Enterprise
All the above and more
Contact us to build a customized experience for your organization to unlock greater impact.
Great for consultancies and large nonprofitsApplication Cycles
Simplify deadline tracking with Application Cycles. Select the cycle you’re targeting, which could include multiple steps such as an LOI & Full-Proposal. If the funder changes a deadline, we’ll notify you in the platform and by email so you're always up to date.
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Apply AI Grant Writing NEW
Accelerate your proposal process with Instrumentl Apply. In just 5 minutes, turn complex applications into a clear, user-friendly draft. Apply uses your past submissions to bring forward your best ideas, so you can move from idea to polished proposal up to 40% faster—leaving you more time for what matters. [Beta]
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Automatic Deadline Reminders
Awards Report (CSV)
Easily share your awards tracker to keep collaborators informed of grant disbursements, reimbursements, reporting deadlines, and the overall status of your organization's award portfolio.
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Awards View
Say goodbye to scattered information and poor tracking. With Awards Tracking, you'll efficiently manage your awarded grants, whether you want to manage your grant disbursements and reimbursements or see all your awarded grants in one place.
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Calendar Integration
Never miss a beat with Calendar Integrations. Stay on top of tasks and grant deadlines, with automatic updates as changes occur. Customize your calendar by project, status, submission type, and grant owner, and share it with your team. Compatible with Outlook, Google Calendar, and iCal.
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Calendar View
Visualize success in one place. The Calendar View centralizes crucial deadlines, from tasks to funder deadlines, ensuring your team stays on track. Tailor your view by project, task assignee, task type, grant owner, and submission deadline.
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External Client Account Linking
Seamlessly switch between clients. External Client Account Linking eliminates the need for multiple logins. Ideal for clients with their own Instrumentl subscriptions.
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Custom Fields
Custom fields will give you more control over your tracking. Capture essential data like priority status, probability of winning, private notes, renewals, restrictions, internal ID, and more. Everything in your grants spreadsheet is neatly organized in Instrumentl.
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Document Library
Keep all your grant documents stored, organized, and easily accessible in one place so your team has a single source of truth.
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External Doc Links
Elevate your document management. Instrumentl's Document Library now supports external links, enabling seamless integration of online documents into your account. Access your opportunities with ease, regardless of the platform.
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Foundation Discovery
Discover your perfect match. Foundation Discovery intelligently matches you with suitable funders, even those that operate invite-only or lack websites. Unlock hidden opportunities with ease.
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Foundation Profiles
Instrumentl's Foundation Profiles reveal detailed information, including Form 990s and specific grant programs and deadlines, giving you a complete understanding of potential funders.
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Funder History
Funder History consolidates all essential funder information, from key contacts to application history, in one convenient location, simplifying your grant-seeking journey.
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Advanced Funder Insights
Make informed decisions with ease. Advanced Funder Insights empower you to strategically assess new funders, saving valuable time prospecting. See how open a funder is to new grantees, geographical giving, grant sizes, and giving by category.
SAMPLE DATA
For preview purposes only;
not actual funder’s data
Openness to New Awardees
At a glance, see past and new grantees. See a snapshot over the past three years or dive into individual awards.
Grant Amounts
Easily see the range of award sizes given over time. Find out key stats such as the most common award size, min/max, and more.
Category Insights
Identify funders’ interests by seeing their top giving categories. Drill down into giving patterns per category.
Previous
Next
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Grant Ownership
Assign a dedicated owner to each grant in your tracker, eliminating ambiguity and ensuring clear leadership for every opportunity.
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Grant Performance Dashboard NEW
Get real-time insights into your overall grant performance with Instrumentl’s Grant Performance Dashboard. This feature makes it easy to track high-level metrics over time, keeping you and your team aligned on fundraising goals. With clear visuals, the dashboard lets you effectively share your impact with leadership and the board, showcasing your hard work. Spend less time on reporting and more time advancing your mission with confidence.
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Grant Tracker
Your grant work lives here. Using the Grant Tracker, add opportunities from Instrumentl’s large database or add your own opportunities so it's all in one place. Organize submissions by year, application stage, and project, while keeping track of progress and funder responses.
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Document Library
Keep all your grant documents stored, organized, and easily accessible in one place so your team has a single source of truth.
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Support for Multiple Clients
Easily oversee multiple clients using Client Profiles within your account. Enjoy enhanced location matching and personalized tracking and reporting aligned with your client's fiscal year.
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Onboarding & Personalized Support
Standard Onboarding
Kick Off Call
Work with your Onboarding Coach to optimize use of Instrumentl
Onboarding Checklist
Track your progress learning and adopting the latest product features
Training Courses
Access comprehensive Instrumentl training courses for your team
Customized Training
Create a personalized onboarding for your team
Coach Check-In
Stay on track with mid-year and annual check-ins with your Onboarding Coach
Professional Onboarding
Kick Off Call
Work with your Onboarding Coach to optimize use of Instrumentl
Onboarding Checklist
Track your progress learning and adopting the latest product features
Training Courses
Access comprehensive Instrumentl training courses for your team
Customized Training
Create a personalized onboarding for your team
Coach Check-In
Stay on track with mid-year and annual check-ins with your Onboarding Coach
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Payments Tracking
Gain complete control over your grant finances. Payments Tracking empowers you to quickly visualize and monitor the inflow of funds for awarded grants, whether they arrive in installments or lump sums. Exclusively on Pro+.
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Peer Prospecting NEW
Instrumentl's Peer Prospecting saves you valuable time in your grant research. Quickly identify, track, and evaluate peer organizations along with their funders using streamlined tools like peer lists and funder match filters.
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Projects
A project is like a "workspace" with two components: a saved search & your saved grants. Projects typically map to ongoing program areas at an organization. Each week, you'll get an email with new matching opportunities for your projects.
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Raiser's Edge NXT Integration
Stay in sync with our Raiser's Edge integration. You'll be able to seamlessly maintain funder and opportunity records across Instrumentl & Raiser's Edge and eliminate duplicate work.
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Virtuous Integration NEW
Stay in sync with our Virtuous integration. Seamlessly manage your funder relationships and communications across Instrumentl & Virtuous, and eliminate duplicate work.
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Recipient Profiles
Recipient Profiles allow you to discover nonprofits similar to yours and explore their funding sources, accelerating your search for the right funders.
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CSV & PDF Reports
Showcase your achievements with ease. Export your grants pipeline into visually appealing PDFs and organized CSV files. Make an impression on board members and colleagues with your grant success story.
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Salesforce Integration
Streamline your Salesforce data effortlessly. Instrumentl's one-way sync to Salesforce ensures your account stays in sync with the latest activity and information, eliminating data inconsistencies.
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Smart Grant Matching
Let opportunities find you! Share insights about your organization or program area and watch as tailored funding opportunities arrive in your inbox weekly, ensuring you're always on top of new opportunities.
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Spenddown Tracking NEW
Manage each of your grant’s budgets within Instrumentl so your team has a single source of information on funder-approved budgets. Additionally, finance can update it so your team is always up-to-date.
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Personalized Support & Training
Count on our team to address any questions that arise during your fundraising journey. Explore our track record of excellence with hundreds of positive reviews from fundraisers. See 100+ reviews on G2
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Tasks
Boost productivity with custom tasks. Create tasks for your custom milestones, such as reporting deadlines or draft due dates, to keep you (and your team) on track. Standard and Pro users have an exclusive Tasks View with advanced filtering options based on assignee, type, and deadlines.
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Users
Our flexible plans adapt to your team's evolving needs, making Instrumentl the ultimate real-time, unified hub for effective grant collaboration within your organization.
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User Roles and Permissions COMING SOON
Enable seamless collaboration by limiting access to specific parts of the product with Instrumentl’s Custom User Roles and Permissions. Grant managers can confidently invite collaborators by assigning tailored roles each with distinct access and capabilities, ensuring focused and secure project involvement.
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Increase your efficiency with
1.5x
Users apply to 1.5x more grants
3 hrs
Users save 3 hours per funder each week
90%
9 out of 10 users have a stronger grant strategy
Source: 2022 Instrumentl customer survey
I started looking at Instrumentl and thought—wow, this is the answer to my prayers! Now that I look back, I just think about how much Instrumentl fundamentally changed the way we work, especially finding foundations that really fit us.
standard
What I really like about Instrumentl as an all-year round platform is that we can track on a year-on-year basis, we got history in there, we got documents in there. It just makes everything easier.
pro
I love the fact that Instrumentl is like a one-stop shop where I can research and track grants all in one place. I feel like 90% of my work is concentrated in one platform, and this has been a huge help for me.
standard
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Five key ways investing in Instrumentl pays off
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Pricing FAQ
Buying Instrumentl is easy! Simply scroll up and select the “Choose Plan” button for the plan that best fits your needs. You'll then be redirected to our checkout process to complete your upgrade via credit card. If you need any help, feel free to contact us using the chat bubble in the right corner.
- You can terminate or suspend your subscription at any time, and you will retain access until the end of your contract cycle. Please note refunds are not issued for the unused time left on your contract.
- To cancel, send us a message through the chat box or email hello@instrumentl.com.
If you upgrade to any plan above Basic and don’t love it, you can return to the Basic Plan, and we’ll credit your unused Standard or Pro time towards your Basic subscription.
Here are the six things only Instrumentl can do. Most alternatives can provide only a few of these features.
- The most comprehensive grant database — Instrumentl is the most comprehensive source of active and open grants for any field. We pull grants from corporate, private, federal, and even state funding sources, you don't need to search anywhere else.
- Intelligent matching to the right funders — Our smart matching algorithm automatically matches your projects to new, relevant funding opportunities as they come up.
- Up-to-date grant information — We pull the eligibility criteria from a funder's website and 990s and consolidate it on one, easy-to-read page (see example). Additionally, we track funder websites 24/7 and notify you when there is a material change — such as a change of deadline or giving preferences — so you’re always in the loop.
- Clearly visualized 990s & foundation profiles — Strategically evaluate new and existing funders by spotting revealing trends such as new grantees, geographical giving, grant sizes, and giving by category through clear breakdowns of funders’ 990 data.
- Grant management — Save your favorite grants on the Grant Tracker, receive deadline reminders, view your history with a grant or funder, set up tasks and task reminders, and see your progress from a bird’s eye view.
- Grant reporting — Export any of your saved grants pipeline data into an easy-to-read PDF or CSV in seconds. Share them with your clients or nonprofit team on a weekly or monthly basis to keep everyone in the loop on your latest progress.
If you’d like to go straight to a paid plan, please email hello@instrumentl.com and our team will set you up with the plan of your choice.
Ready to get started?
Starting a free trial will take you into our grant management platform where you can effortlessly get matched with new grants